At least one parent (or other family member) is required to serve on a committee an average of 30 hours, split between pre-show and show week. Failure to comply with this requirement may result in a cast member being removed from the show. A parent (or family member) is also expected to be available during ALL rehearsals during Tech Week, ALL shows during the show weekend(s), and to help “strike” (move out from) the theater after the last show on the final Sunday. The committees that make the show happen are reliant upon the full commitment of all participating families.
Please indicate your top 4 pre-show committees and top 3 show week committees. We will do our best to put you on the committee of your choice. Please see a description of each committee below.
Parent Committee Descriptions
Please note that pre-show committees do hold over a few members for show week. Even so, please do indicate a different show week choice. You will be notified of your committee assignment at the first parent meeting. Each committee schedule is set by the committee chairperson.
Sets: Purchasing materials, building and painting required set pieces. This committee generally meets on Saturdays during rehearsal times to build and paint. There are times when individual pieces can be made at home, depending on the size. Artistic painters needed here towards the end of rehearsal weeks, so even if you aren’t a builder, painters always welcome!
Props: Purchasing, borrowing and making props needed for each scene. Some members of this committee will be assigned to backstage props area during show week.
Costumes: Creating the production’s costumes in accordance with the vision given by the Director who will coordinate with the Costume Chairperson. Assignments can be anything from purchasing material, cutting, hemming, hot gluing, to sewing complete pieces. Sewing ability NOT required for all on the committee, but if you are a sewer, this is a wonderful way to enhance the production with your creative ability!
Hair and Makeup: Working with your Makeup Chairperson to create the hair and makeup for the show according to the vision given by the Director. Some will remain on this committee throughout pre-show and show committee assignments.
Hospitality/Clean Up: Hospitality Committee arranges lunches for Saturday rehearsals in the form of collecting orders, collecting money, picking up and delivering lunch and purchasing paper goods. On the days they are assigned lunch duty, they will also serve as clean up crew. This duty entails doing a sweep of the rehearsal facility to collect lost and found items, resetting chairs and tables, vacuuming floors, emptying trash. The Hospitality Chairperson will make a schedule for the committee to follow.
Marketing: Marketing of the production, including but not exclusive to hanging show posters in local establishments, “Paint Your Wagon” (using stencils to paint show information on cast families’ cars,) and any other assignments the Marketing Manager deems worthy of getting the word out!
Photography: Work with the Marketing Chair’s instruction to take cast member headshots for playbill, costumed character shots, button photos and candid shots during rehearsals and shows. You do NOT need to be a professional photographer!! Just love taking pictures!
Cast Wrangler/Set-up: Cast Wranglers are parents who are assigned on a schedule by the Wrangler Chairperson to help oversee cast members during rehearsal times, mainly during breaks for safety or during instruction time with the Artistic Team for quiet reminders if needed. This committee builds a rapport with the cast and therefore they will be also considered for the Green Room Committee during show week. Committee members will also have assigned days to arrive a few minutes early to help move tables, chairs, and equipment, and help the production manager prepare, so that the facility is ready for rehearsal to start at the scheduled time.
SHOW WEEK COMMITTEES
Silent Auction: Lead by the Auction Chairperson, this committee gathers donations for auction baskets and/or single items to be auctioned off at each show. This can be accomplished by soliciting local businesses OR donations by cast member families. This then lends to the committee preparing the baskets or displays for show week and attending the auction tables during shows.
Prayer Table: NYT offers an area during show weekend for any who desire prayer. The table is attended by cast member parents who feel led to be warriors for those seeking prayer. A display with Bibles and notecards for requests is set up in an inviting way to say, “Your needs matter to us too and we want to approach the Father on your behalf as well.”
Box Office: Responsible for selling of tickets to walk-in customers and family members, organizing the “Will Call” table, (tickets bought but not yet received by the attendee; parents will print out and put in an envelope with the receiver’s name on envelope and left at Will Call.)
Ushering/Cleanup: Under the leadership of the Usher chair, this team will be responsible for seating patrons at the shows, as well as handing out playbills. They will learn the layout of the theater and help with seat disabled customers. This committee will also rotate to help clean up the theater after each dress rehearsal and show.
Concessions: Helping to set up snack bar area, restock, and work behind counter during shows.
Standing O Gram Table: Standing Os are messages sent backstage to cast members by their families and friends that attend the show. Candy can also be purchased to send back. Table attendants simply organize and sell grams and have runners take them backstage when enough are gathered.
Backstage: This committee works in different facets backstage such as sets movers, sets repairs, ropes and drops, spot lights, stage managers, etc.
Mic Wranglers: Responsible for organizing mic table, distributing mics to assigned cast members, making sure all mics returned each night.
Costumes: Helps with administrative duties of costumes forms and deposits; organizing costumes for dress rehearsals and shows. Assist cast with quick-changes; help other cast members, as needed. Make minor repairs to costumes. Spot clean stains during the week, take a few pieces home for laundering during the week. Take some costumes home at the end of the show for laundering; return clean costumes to the chair or to storage.
Green Room: Oversees the cast members when they are not onstage, watching for cues and helping with an overall sense of organization.